PLANNING:

             If you are having University
           Communications or University Printing
          design  or produce your request, please
          make them aware of the following:

• Is your publication a mailer?
• Will your publication be first class or bulk mail?
• Will your publication have any business reply materials involved?

   PROCEDURES:

• FOLDING & INSERTING Inserting requires a minimum of 300 pieces for interdepartmental or outgoing mail.

Note: Most supplies need to be sent to Mail/Distribution Services unfolded.  Exceptions include brochures, booklets, etc. Please contact the manager prior to having materials printed so that we can coordinate your mailing with University Printing. Make sure your envelopes and other printed items (letters forms, brochures, etc.) are stored properly to avoid curl. Warped or curled materials may not run through the equipment.

Tip: Odd sizes, slick printed materials, etc., take longer to process. Be sure to allow ample lead time.

• LABELING (for interdepartmental mail) Mail/Distribution Services can affix labels (one across) provided to the department by the Office of Information Technology.
• ADDRESS CORRECTION & INK JET SPRAY ADDRESSING (for outgoing mail) Upon request, IT will provide addresses to Mail/Distribution Services. We can also accept your addresses on disk in several file formats such as Microsoft Excel, Microsoft Access and Quattro Pro. These addresses on disk will be verified against the United States Postal Service’s national database of addresses and automated with delivery point bar codes by our mailing software. Your mailing will then be ink jet spray addressed in zip code order for a neat, professional appearance.
• TABBING We will also tab booklets or folded mail pieces with one or more tabs to seal the open edge, in accordance with postal regulations.

Tip: to be tabbed, labeled, or ink jet spray addressed, the mail pieces cannot exceed 1/4 inch in thickness.